Roles and responsibilities of the Project Manager

 A Project Manager will be accountable to manage the project with the authority and oversight of the Project Board to run the project on a day-today basis.


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The role of the project manager


A project manager will be the person accountable for the delivery of the project. The person in charge leads and supervises the team of project managers, with authority and accountability from the project manager, to manage this project daily basis. For the NI public sector PRojects IN Controlled environments 2 (PRINCE2(external Link opens in a brand new window or tab)) is the most common process for managing projects. It is applicable to all projects kinds.


Alongside the formal responsibilities outlined in processes like PRINCE2 Project managers play an important role to play in the interaction with the company unit. This is essential in communicating and promoting the necessity for change and transformation within the business sector as well as the development of new capabilities resulting from the project. The business's readiness to make use of the new capability is vital to its success. If there isn't a state of readiness within the business there could be delays and disruptions in the process of achieving benefits.


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The specific responsibilities of the project manager


Project managers, who operates within the agreed reporting structure is accountable for:



  • developing and implementing appropriate project management guidelines to be incorporated into reviewing the NI Gateway Review Process

  • managing the production of needed deliverables

  • Monitoring and planning the project's progress and monitoring the

  • taking any delegation or the use of roles for project assurance within the agreed reporting structures

  • creating and maintaining plans for project, stage and exception plans according to the requirements

  • managing project risks, such as the creation of contingency plans for contingency

  • liaison with management of the programme (if it is part of the program) and other related initiatives to ensure that work is not omitted or duplicated

  • Monitoring the overall progress and utilization of resources, and taking corrective action if needed

  • Implementing changes control and management of configuration procedures for managing change control and configuration management

  • sharing of information through agreed lines of the progress of the project, through highlights reports and assessments at the end of each stage.

  • liaison with designated project assurance representatives to ensure the overall integrity and direction of the project.

  • being aware of possible interactions with other projects and their effects

  • Implementing appropriate quality and technical strategies and using appropriate quality and technical strategies, as well as

  • identifying and obtaining the support and information needed to manage, plan and monitoring of the project

  • managing the project administration

  • Conducting a review of the project's evaluation to determine the quality of the project executed

  • In the process of preparing any follow-up action recommendations


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In construction projects, the project manager also acts as an interface with the sponsor of the project and also the supplier part of the team working on the project.



The skills and qualities required for a successful project manager


The project manager must be competent to:


  • Implement a PRINCE2 Project Management method to meet the demands of the project

  • build a strong working connection and maintain a good working relationship with the Owner's Senior Responsibile Owner.

  • control, manage, and motivate the team members of the project

  • Create and keep an agreed upon project plan as well as elaborate stages

  • be aware of and implement business case and risk management techniques

  • adapt expert knowledge to suit specific needs

  • Plan and oversee the the deployment of financial and physical resources to achieve project goals

  • establish and maintain effective communication with other stakeholders involved in the project.

  • Apply Quality management principles and procedures


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Important to be aware of


The project manager needs to be well-trained in techniques for managing projects and procedures. For large projects the need for accredited training like PRINCE2 Practitioner must be considered. It is vital that the expertise and experience that the manager of the project appropriate to the needs of the project. Additionally, the company should provide the appropriate training.

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